How does Orderchamp handle VAT?

Merchant of Record with multiple (VAT) entities

Orderchamp acts as Merchant of Record and has an entity and/or registration in The Netherlands and Belgium with corresponding VAT numbers. Soon we will also have entities with corresponding VAT numbers in Germany (Orderchamp GmbH), France (Orderchamp SAS), and The United Kingdom (Orderchamp Ltd.). Depending on the brand and retailer location from the order, the best suited Orderchamp registration/entity is selected by Orderchamp to handle VAT. 

Current list of entities and/or registrations with corresponding VAT number:

Orderchamp (NL)
Korte Leidsedwarsstraat 49A
1017PW Amsterdam NL
Registration number (CoC): 72677872
VAT number (NL): NL859194437B01

BO ORDERCHAMP BV (BE)
Korte Leidsedwarsstraat 49A
1017PW Amsterdam BE
VAT number (BE): BE0747815659

Coming soon: Orderchamp GmbH (DE), Orderchamp SAS (FR) and Orderchamp Ltd. (UK)

See below some of the most common VAT scenarios explained:

Retailer Brand Entity Tax to retailer Tax to supplier Tax on commission
NL NL NL 21% 21% 21%
NL BE NL 21% Shifted Shifted
NL DE BE Shifted Shifted Shifted
NL IT BE Shifted Shifted Shifted
BE BE BE 21% 21% Shifted
BE NL BE 21% Shifted 21%
BE DE NL Shifted Shifted Shifted
BE IT NL Shifted Shifted Shifted
DE DE NL Shifted 19% Shifted
DE NL BE Shifted Shifted 21%
DE BE NL Shifted Shifted Shifted
DE IT NL Shifted Shifted Shifted
IT IT NL Shifted 22% Shifted
CH NL BE 0% Shifted 21%
GB NL BE 0% Shifted Shifted
NL (consumer) NL NL 21% 21% 21%
BE (consumer) BE BE 21% 21% Shifted
DE (consumer) DE NL 21% 19% 21%
IT (consumer) IT NL 21% 22% 21%
NL (consumer) BE NL 21% Shifted 21%
DE (consumer) NL BE 21% Shifted Shifted
CH (consumer) NL BE 0% Shifted Shifted
GB (consumer) NL BE 0% Shifted Shifted


Domestic transactions

  • Scenario 1: A transaction between retailer and brand takes place in a country where Orderchamp has a local entity and/or registration. This is the case at the moment for The Netherlands and Belgium. 

Example 1a: A Dutch retailer buys from a Dutch brand. Since Orderchamp has a local entity, we charge local VAT. 

  • Dutch brand charges local VAT to Orderchamp NL entity
  • Orderchamp NL entity charges local VAT to Dutch retailer

Example 1b: A Belgium retailer buys from a Belgium brand. Since Orderchamp has a local registration, we charge local VAT. 

  • Belgium brand charges local VAT to Orderchamp (BE) registration
  • Orderchamp (BE) registration charges local VAT to Belgium retailer

Scenario 2: a transaction between retailer and brand takes place in a country where Orderchamp does not have a local entity and/or registration. In this case, the brand charges local VAT to the Orderchamp NL entity. Whereas the VAT for the retailer is charged at 0% reverse charge. 

Example 2a: A German retailer buys from an Italian brand. Since Orderchamp does not have a local entity/registration in Germany yet, we can’t charge VAT locally. 

  • Italian brand charges local VAT to Orderchamp NL entity
  • Orderchamp NL entity charges 0% reverse charge to German retailer

Please note: we are expanding into new markets and therefore applying for registration in most European countries. While in some cases it is allowed to start charging local VAT before the registration process is completed, we decided for clarity reasons to follow scenario 2 until then, and use our Orderchamp NL entity. 

International transactions within Europe

Scenario 1: a transaction between retailer and brand takes place in two different countries within Europe where Orderchamp does not have a local entity and/or registration. In this case, the “ABC” route is followed: 1) all entities involved are in different countries and 2) the order moves directly from A to C; whereby all VAT is shifted.

Example 1: A French retailer buys from a Danish brand. Since Orderchamp does not have a local entity/registration in Denmark, we can’t charge VAT locally. 

  • Danish brand charges 0% VAT reverse charge to Orderchamp NL entity
  • Orderchamp NL entity charges 0% VAT reverse charge to French retailer

Buying from brands outside of the EU / Selling to retailers in the EU

Scenario 1: a transaction between an EU retailer and a non-EU brand. 

Example 1: A Dutch retailer buys from a UK brand. Since Orderchamp does not have a local entity/registration in the UK, we can’t charge VAT locally.

  • UK brand charges 0% VAT to Orderchamp NL entity
  • Orderchamp NL entity charges 0% VAT to Dutch retailer
  • The carrier charges 21% import duties directly to Dutch retailer

Buying from brands in the EU / Selling to retailers out of the EU

Scenario 1: a transaction between a non-EU retailer and an EU brand.

Example 1: A UK retailer buys from a Dutch brand. Since Orderchamp has a local entity in The Netherlands, we can charge VAT locally.

  • Dutch brand charges local VAT to Orderchamp NL entity
  • Orderchamp NL entity charges 0% VAT to UK retailer 
  • The carrier charges local export duties directly to the UK retailer

When stock is not located where the brand is registered

We added a setting in the your account's back-office to allow you to set up different shipping/warehouse addresses. If your stock is not sold from a location that you, as a brand, are registered in, then we kindly request you to notify us at support@orderchamp.com

The main international rule of thumb regarding VAT is that VAT follows the shipment.
This means that not only the countries of registration of the selling and buying parties are concerned, but also the actual send and receiving addresses.

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